Article XI – XX

ARTICLE XI
PARLIAMENTARY AUTHORITY

Sec. 1 Should conflict arise in the Parliamentary proceedings and conduct of meetings in the Association, the “Parliamentary Rules” by Antonio Orendain shall be the guide.

ARTICLE XII
MEMBERSHIP
QUALIFICATIONS, PRIVILEGES,
STATE OFGOOD STANDING, FEES AND DUES

Sec. 1 Qualifications

a. The active member – is any member duly licensed to practice in the Philippines; who is a member of the Philippine Dental Association in good standing, and duly registered as such through a Constituent Chapter, through area of practice, in accordance with the Code of Ethics of the Regulatory Code of Dentistry in the Philippines. 1)Dentist 2)Dental Hygienist 3)Dental Technologist (As amended on April 30, 2008)

b. Non-dentist member – is a dental hygienist and dental technologist as defined in Article 1, Section 4b and c and Article 4 Section 27 (a and b) of R.A. 9484. (As amended on April 30, 2008)

c. The life member: The life member is one who has reached 60 years of age; one who has completed ten (10) years of continuous and exemplary membership in good standing; and/or conferred the title of life member by the House of Delegates upon recommendation of the Board of Trustees. Past presidents and speakers who have fully completed his/her term of office shall automatically be granted life membership. (As amended on April 30, 2008)

d. The associate member: Any member of the allied health profession who, by his contribution to the advancement of the dental profession may be admitted by the House of Delegates as Associate Member upon recommendation by the Board of Trustees. (As amended on April 30, 2008)

e. The honorary member: The honorary member is one who has made an outstanding contribution to the state of oral health and the advancement of the art and science of dentistry in the Philippines. The House of Delegates upon recommendation of the Board of Trustees may elect him as Honorary member of the Association.

f. The Affiliate Member: is a licensed dentist from a foreign country who desires to be a member of the Association provided he/she passes the eligibility requirements and acceptance procedures set forth by the Board of Trustees. Upon acceptance, he/she shall pay the required acceptance fee and other dues prescribed as well by the Board of Trustees. (As amended on April 30, 2008)

Sec. 2 Privileges

a. An active member shall: (1) have the right to vote provided they are registered as PDA member; (2) receive the publication of the Association; (3) be entitled to attend scientific sessions, seminars, symposia, etc. of the Association, (4) be eligible for any elective or appointive position in the Association, provided, that it shall be in accordance with the provisions of Art. XIII, Sec. 2 of the By-Laws, and (5) be entitled to receive benefits of the Welfare and Trust Fund. (As amended on April 30, 2008)

b. The Life Member shall: (1) be exempted from paying the annual membership dues; (2) have the right to vote; (3) receive a Certificate of Life Membership; (4) be entitled to all privileges of an active member in good standing, (5) be eligible to any elective or appointive position in the Association provided, that it shall be in accordance with the provisions of Art. XIII Sec. 2 of the By-Laws. (6) Be entitled to receive benefits of the Welfare and Trust Fund, subject to availability of funds. (As amended on April 30, 2008)

c. The Associate member shall: (1) receive the PDA Journal regularly, and (2) be privileged to attend the scientific sessions, seminars, symposia, etc. of the Association and may be granted such other privileges as the House of Delegates and Board of Trustees may extend him.

d. The Honorary Member shall: (1) receive a Certificate of Honorary Membership, and a free subscription to the PDA Journal, and (2) he may attend any or all programs of the Association.

e. The Affiliate Member shall: (1) receive the PDA Journal regularly and (2) be privileged to attend the scientific sessions, seminars symposia, etc. of the Association and may be granted such other privileges as the House of Delegates and Board of Trustees may extend to him. (As amended on April 30, 2008)

f. Non-dentist members shall receive the PDA Bulletin, allowed to attend scientific sessions, seminars, symposia, etc. of the Association (As amended on April 30, 2008)

Sec. 3 Limitation to one membership. A member shall hold only one type of membership.

Sec. 4 Member in Good Standing – is one who is a paid member in both the association and the constituent chapter or their respective professional organization. They should possess a valid PRC card and a valid PDA membership card. (As amended on April 30, 2008)

Sec. 5 Membership Fees and Dues

a. Active membership fee: The Active Membership Fee covering the annual fee, shall be determined by the Board of Trustees, subject to confirmation by the House of Delegates. The active membership fee shall be allocated with percentage equivalent. All excess funds shall not be reverted to the general fund but will remain in its different allocation at the next fiscal year. (As amended on April 30, 2008)
1. General Fund – 32.5%
2. Legal Affairs Fund – 5%
3. Chapter Rebates Fund – 7.5%
4. Comelec Fund – 2.5%
5. House of Delegates Fund – 10%
6. Publication – 12.5%
7. Continuing Education Fund – 12.5%
8. Welfare and Trust Fund – 17.5%

Increase in membership dues for the year when indicated will be determined by the Board as approved by the House of Delegates (As amended on April 30, 2008)

b. Non-dentist membership fee covering the annual fee shall be 70% of the active membership fee and shall be allocated the following percentage:
1. General Fund
2. Legal Affairs Fund
3. Rebates Fund
4. Publication
5. Continuing Education Fund

The amount of each entry will rely on the actual amount reflected on Active Membership Fee. (As amended on April 30, 2008)

c. The annual convention dues shall be collected from the member of the Association registered at the convention in the amount that shall be determined by the Board of Trustees.

d. Charges other than annual convention dues may be collected from registrant attending continuing education lectures, table clinics, symposia, or the like sponsored by the Association at such time or place other than those held during the annual convention, and which amounts shall be subject to the approval of the Board of Trustees.

ARTICLE XIII
THE BOARD OF TRUSTEES

Sec. 1 The composition of the Board; Its elective members.
a) The Board of Trustees shall be composed of eighteen (18) members, namely the President, President-Elect, Executive Vice President, Vice President each for Northern Luzon, Southern Luzon, Visayas and Mindanao, and eleven (11) members of the Board of Trustees.

Sec. 2 Qualification of members of the Board
a) Must be of good moral character.
b) Must have at least 5 years of active membership in the PDA.
c) Must be at least 35 years old.
d) Must be a past or incumbent president of a chapter/affiliate.
e) Must have a written certification from its respective chapter/affiliate president and secretary.
(As amended on April 30, 2008)
f) Must be a bonafide member of the PDA and chapter/affiliate and in good standing for at least five consecutive years. (As amended on April 30, 2008)
g) He or she must have submitted a report of activities during his/her incumbency as chapter/ affiliate president.(As amended on April 30, 2008)

Sec. 3 Term of Office
a) A member of the Board shall hold office for a term of one year and shall continue to serve until his successor shall have been elected and duly qualified.

b) Any vacancy in the membership of the Board shall be filled up by the candidate receiving the next highest vote during the annual general election and shall serve for the unexpired term only. (As amended on April 30, 2008)

c) The term of office of any member of the Board may be terminated with three (3) unjustifiable and unexcused absences in a series of six (6) consecutive regular meetings. (As amended on April 30, 2008)

c.1 An official leave of absence may be filed for a maximum time of two months (As amended on April 30, 2008)

d) Any member of the Board of Trustees except the president may be elected to the same office for only (3) three terms. However, he may be qualified to run for any other elective position in the Board or the House of Delegates. The president is eligible for only two (2) terms, however, he shall not run for re-election until after five (5) years. (As amended on April 30, 2008)

e) All elected officers can be removed from office by a 2/3 vote of the House of Delegates after the recommendation of the 2/3 members of the Board only after serving 6 months of their term from installation without prejudice to impeachment proceedings as per Art. XXVI, Section 1, 2 and 3. (As amended on April 30, 2008)

Sec. 4 Powers and Duties of the Board

The formulation and adoption of administrative policies governing the day to day operations of the Association shall be the inherent duty of the Board. Such policies shall be established according to the provisions of the Constitution and By-Laws of the Association, provisions of the Professional Regulatory Code, the Dental Law and such other decrees, instructions from duly authorized government agencies, and the laws of the land. It shall prudently manage the resources of the Association and exercise its corporate functions.

When the House of Delegates is not in session, the Board may exercise in an ad interim capacity, such functions as (a) grant, amend, suspend, or revoke the charter of a constituent chapter, or

charter of affiliation of an affiliated organization; (b) confer Associate, or Honorary membership, (c) and perform such other functions of the House as may be found necessary except legislate; provided, however, that all such actions taken shall be submitted to the House of Delegate at its earliest regular session for review and/or confirmation, or for whatever action as may warrant every particular case.

Sec. 5 The presiding officer of the Board of Trustees is the president, assisted by the secretary, who shall be the executive director. (As amended on April 30, 2008)

ARTICLE XIV
THE HOUSE OF DELEGATES

ITS POWERS AND FUNCTIONS; COMPOSITION; OFFICERS AND THEIR TENURE; THEIR DUTIES AND OBLIGATIONS; THE SESSIONS OF THE HOUSE, AND DELEGATE ACCREDITATION.

Sec. 1 The Powers and Functions of the House of Delegates:

a) To legislate governing statutes of the Association is the sole right and function of the House of Delegates;

b) To propose amendments to the Constitution and By-Laws of the Association;

c) To recommend to the Board of Dentistry through the Board of Trustees, such measures as may be necessary for the implementation of the Code of Ethics for Dentists, Dental Hygienists and Dental Technologists in the Philippines, or any amendment thereof and other pertinent measures that may affect the practice of Dentistry Dental Hygiene and Dental Technology in the Philippines; (As amended on April 30, 2008)

d) To duly review, confirm or disapprove the resolutions granting, amending, suspending or revoking the Charter of Constituency of PDA Chapter or the Chapter of Affiliation of any society or organization affiliated with the Association as recommended by the Board of Trustees. (As amended on April 30, 2008)

e) To deliberate and act on the annual financial report of the Treasurer;

f) To deliberate and act on the annual report of the PDA President and chairman of the Board;

g) To deliberate and act on the PDA budget for the next fiscal year;

h) To confirm appointments of the members of the COMELEC and representatives of the dental hygienists and dental technologists to the Board of Trustees.(As amended on April 30, 2008)

i) To review and act on actions of the Board in its interim capacity;

j) To confer honorary, Associate membership on persons duly recommended by the Board of Trustees;

k) To confer the Certificate of Life Member to members of the Association duly recommended by the Board of Trustees; and

l) To elect its officers.

Sec. 2 The composition of the House of Delegates

a) The House of Delegates shall be composed of two voting delegates from each constituent Chapter of the Association, the President as chief delegate, and one official delegate of the chapter; The official delegate should be duly elected or appointed by his/her chapter and shall have a minimum tenure of three (3) years for purpose of continuity. Delegates from affiliate societies shall consist of: One (1) voting preferably by the Chief Delegate. One (1) non-voting but participating delegate. (As amended on April 30, 2008)

b) There shall only be one delegate, preferably the president as chief delegate who shall be entitled to one vote from each society or organization affiliated with the Association.

c) The incumbent members of the Board of Trustees;

d) The alternate delegates: in the absence or incapacity of the Chief Delegate and or the official delegate, the president may certify the accreditation of the alternate delegate(s).

e) The national association of dental hygienists and dental technologists shall be represented by one delegate each with no voting rights.(As amended on April 30, 2008)

Sec. 3 The elected officers of the House of Delegates are the Speaker, the Speaker Protempore, the Floor Leader and the Peace Officer. Their tenure is one year. The appointive officers of the House of Delegates are the Parliamentarian, House Secretary, House Administrator, the House Assistant Secretary and such other appointive staff members that are needed. Appointments are solely made by the Speaker of the House.

Only delegates representing the Constituent Chapter shall be elected into office in the House. (As amended on April 30, 2008)

Sec. 4 Duties and obligations of the Officers of the House of Delegates:

a) The Speaker: The Speaker of the House of Delegates shall preside over the sessions of the House, sit or represent in the sessions of the Board to take cognizance of the ad-interim functions of the Board of Trustees; shall act as the parliamentarian of the Board of Trustees and to appoint the appointive officers of the House of Delegates. (As amended on April 30, 2008)

b) The Speaker Protempore: The Speaker Protempore performs the functions of the Speaker in the latter’s absence or incapacity;

c) The Floor Leader: The Floor Leader prepares the agenda of the House of Delegates; receives from the chapters recommendations, resolutions and calendars the resolutions for deliberation and action during the session of the House;

d) The Peace Officer: The Peace Officer shall maintain order and decorum of the members of the House during the session.

e) The House Secretary – The House Secretary shall be responsible in the taking of record of the House proceedings and to furnish copies of the same the Office of the Executive Director. He/She shall be the Chairman of the Registration Committee. He/She shall present a report of activities as maybe required by the Speaker at any regular meeting or other occasions which needed such presentation. He/She shall perform such other duties that shall be assigned to him/her from time to time. (As amended on April 30, 2008)

f) Qualification of the Parliamentarian
a. Must be a past Speaker of the House of Delegates who completed his/her term of office.
b. One who is experienced and able in parliamentary procedures and debates.
c. One who is able to settle conflicting issues in accordance with the Constitution & By- Laws of the Association.

Duties and obligation of the Parliamentarian – acts as counsel to the Speaker and interprets constitutional provisions. (As amended on April 30, 2008)

h) The House Assistant Secretary – Performs such duties and functions as may be assigned to him/her by the House Secretary; reports direct to the House Secretary.(As amended on April 30, 2008)

i) The HOD Administrator- To oversee and monitor that the House of Delegates is on track of its plans and programs as scheduled. Manage the operations of the House of Delegates including the efficient performance of the duties of the HOD officers. He/She shall perform other tasks prescribe by the Speaker such other duties that shall be assigned to him/her from time to time by the Speaker of the House of Delegates. (As amended on April 30, 2008)

j) The other staff members – shall be assigned tasks that are primarily supportive of the duties and functions of the Officers of the House provided that such assignments have been made known to and are approved by the Speaker of the House. Such staff members may be designated on a temporary basis (to assist the House Officers in special events or projects) or on a yearly basis. (As amended on April 30, 2008)

Sec. 5 The Session of the House of Delegates

The House of Delegates shall hold a Mid-year Session, halfway through the administrative term or when exigency so requires and shall also hold a special session of the House of Delegates during area conventions. (As amended on April 30, 2008)

The House of Delegates shall hold its End-of-the Term session during the Annual Convention and Scientific Meeting of the Association. Its End of the Term Session shall be divided into two: adjourning from the first half to the second as time shall permit without having conflict in the schedules of the session and the lectures and/or table clinics of the continuing education program of the convention. (As amended on April 30, 2008)

The order of business in the first half of the session unless modified for valid reason shall be:
1. Call to order
2. Roll Call
3. Report of the Committee on Credentials
4. Reading and approval of the Minutes of the Previous Session
5. Approval of the Agenda and House Rules
6. Annual Report of the Treasurer
7. Annual Report of the President
8. Presentation of the Budget for the coming fiscal year
9. Speaker’s Time
10. New Business
11. Recess for the second half of the session

The order of business of the second half of the session shall be:

1. Call to order
2. Report of the Committee on Credentials
3. Unfinished Business
4. Election of Officers
5. Canvassing of Ballots
6. Proclamation of election results
7. Adjournment

Sec. 6 The Accreditation of Delegates

The official delegates of Constituent Chapter and of Societies affiliated with the Association shall present a certificate of accreditation to their being the duly elected or appointed delegates to the House and duly signed by the President and Secretary of his chapter or affiliated society.

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ARTICLE XV (NEW ARTICLE)
THE COUNCIL OF PDA HOUSE SPEAKERS

Sec. 1 Composition

The Council shall be composed of HOD past Speakers (As amended on April 30, 2008)

Sec. 2 Duties and Functions

a) The Council shall be the investigatory body of the House of Delegates on legislative issues and make recommendations relative to such.

b) The Council shall offer its services to mediate any issues that may arise from time to time in the House of Delegates.

c) The Council shall interpret, if needed or when the occasion arises, provisions of the House of Delegates.

d) The Council, through the Chairman, shall act as advisor to the incumbent House of Delegates’ Speaker on matters not resolved by the parliamentarian and the Speaker.
(As amended on April 30, 2008)

Sec. 3 Term of Office

The members of the Council who shall serve in the Board of Governors shall be in accordance to a line of succession, serving for a term of one year and following the fiscal year of the PDA.

Sec. 4 Meetings

a) The Council shall meet during the annual session of the HOD and during the Mid-Year session of the HOD, or as often as the Chairman may determine.
b) Its officers shall meet quarterly or as often as the need arise. (The whole article as amended on April 30, 2008)

ARTICLE XVI
THE CONSTITUENT CHAPTER

Sec. 1 The Organization of the Constituent Chapter of the Association.

A Constituent Chapter of the Association may be organized in a city, or province of the Republic of the Philippines and government entities such as the AFP and PNP with no fixed geographical designation. The chartership of AFP and PNP dental societies shall be reclassified as a local chapter in those municipalities where constituent chapters have been already chartered before the enactment of this particular provision in the Constitution and By-Laws of the Association such as the chapters of Pasig, Muntinlupa, Las Piñas, San Juan, Mandaluyong, Marikina, Makati, Malabon-Navotas, and Valenzuela. The chartership of AFP and PNP dental societies shall be reclassified as a local chapter. (As amended on April 30, 2008)

Sec. 2 Name of the Constituent Chapter

The Constituent Chapter shall bear the name of the City or Province of its jurisdiction.

Sec. 3 Powers and Duties of the Constituent Chapter.

a) Constituent Chapters shall have the power to provide for their own financial support.

b) They shall have the power to adopt and promulgate their own Constitution and BY-LAWS provided that it does not, in any of its parts, contravene provisions of the Constitution and By-Laws of the Philippine Dental Association.

c) The Chapter shall have the power to elect or appoint their official delegates to the House of Delegates.

d) It shall be the duty of the chapter to collect membership fees and/or dues from among its members for the Philippine Dental Association pursuant to the Provisions of Art. XII, Sec. 5 of this By-Laws.

e) It shall be the duty of the chapter to report to the PDA of its record of activities.

f) It shall be the duty of the chapter to promote the objectives of the Association in its area of jurisdiction.

g) It shall hold a business meeting within two months prior to the PDA Annual Convention to elect its officers.

h) It shall hold Professional Continuing Education Program, scientific seminars, symposia, table clinics, etc., as often as possible during each PDA Calendar Year which begins on January 1st of each year and ends on the 31st of December of the following year. (As amended on April 30, 2008)

i) The chapter shall seek to full advantage the services of its District Coordinator to promote its plans and objectives.

j) The chapter shall meet regularly and elect their officers in accordance to their By-Laws. Failure to report results thereof or to submit in writing the record of its activities to the office of the Executive Director shall be ground for suspension of its Charter after due process. (As amended on April 30, 2008)

k) The chapter shall have a minimum of twenty members in good standing. (As amended on April 30, 2008)

Sec. 4 The Charter Certificate of Chapter Constituency; and the Charter Certificate of Affiliation

a) The House of Delegates in session or the Board of Trustees in its ad interim capacity, shall grant a Charter Certificate of Chapter Constituency to any city, and/or provincial organization of dentists with at least 20 members whose officers and members are registered members of the Philippine Dental Association. (As amended on April 30, 2008)

b) The Board of Trustees may extend a Charter Certificate of Affiliation to a dental specialty organization, respective professional organization, dental organizations of various dental services of the government, and such other socio-civic organization of dentists seeking affiliation with the Association, if by granting such affiliation shall achieve for the Association on one hand and the organization seeking affiliation on the other better rapport and cooperation for the good of dentistry in the country. Provided, that only one recognized organization per field. (As amended on April 30, 2008)

Sec. 5 A Constituent Chapter or accredited affiliate organization’s charter maybe suspended or revoked if the organization has failed to muster the required membership by the first quarter of the fiscal year. The charter will be reinstated in the following fiscal year if the required number of members is attained. Sanction maybe meted for its failure to comply with its duties to the PDA or for any violations of the provisions of the PDA Constitution & By-Laws after a thorough fact finding by the investigative body. (As approved on April 30, 2008)

ARTICLE XVII
THE COUNCIL OF PDA PRESIDENTS

Sec. 1 Composition

The Council shall be composed of the PDA incumbent and past presidents.

Sec. 2 Duties and Functions

a) The Council shall be the consultative body of the Association on matters involving the Code of Ethics and on other matters relative to the interests of the PDA and make recommendations to the Board of Trustees for appropriate actions. (As amended on April 30, 2008)

b) The Council, through the Chairman, shall act as advisor to the incumbent President of the Association.

Sec. 3 Officers

There shall be a Board of Governors, drawn from the Council of PDA Presidents who shall administer or manage the affairs of the Council, composed of five (5) members, as follows:

a) Chairman – who is the most senior among the chronological order (list) of PDA Past Presidents;
b) Vice Chairman – who is the next senior among the PDA Past Presidents;
c) Secretary – the next in line of seniority;
d) Treasurer – the next in line of seniority; and
e) Auditor – the next in line of seniority

Sec. 4 Term of Office

The members of the Council who shall serve in the Board of Governors shall be in accordance to a line of succession, serving for a term of one year and following the fiscal year of the PDA.

Sec. 5 Meetings

a) The Council shall meet quarterly, one during the annual convention and another during the Mid-year session of the PDA, or as often as the Chairman may determine.

b) The Board of Governors shall meet quarterly or as often as the need arises. (As amended on April 30, 2008)

ARTICLE XVIII
ELECTIVE OFFICERS OF THE PDA

Sec. 1 The elective officers of the Association and the House of Delegates

a) The elective officers of the Association are the President, President-Elect, Executive Vice President, Vice President for Northern Luzon, Vice President for Southern Luzon, Vice President for Visayas, Vice President for Mindanao, the Eleven (11) members of the Board of Trustees, Treasurer and Auditor. Election of 11 Trustees is by area comprising seven Trustees for Luzon and two Trustees each for Visayas and Mindanao.

b) The elective officers of the House of Delegates are the Speaker, Speaker Protempore, Floor Leader, and the Peace Officer.

c) The elective officers of the Association are elected by the General Assembly called for the purpose during the annual convention.

d) The Vice Presidents for Northern Luzon, Southern Luzon, for Visayas and for Mindanao and the eleven trustees shall be nominated and elected by members of the Association from their particular regions, according to the qualifying provisions of the Constitution and By-Laws as specified in Art. XVII Sec. 1A.

Sec. 2 Eligibility

Only an active member in good standing for at least three (3) consecutive years prior to the election shall be eligible for election to any office and such other qualifications for candidacy as maybe provided for within this Constitution and By-Laws .

Sec. 3 Nomination and Elections

a) Elections for the House of Delegates are done on the floor on the second session of the House of Delegates during the Annual Convention. Affiliate Delegates cannot be nominated for elective position in the House of Delegates. However, they are entitled to one vote.

b) Election of Officers shall be by secret ballot. One member, one vote.

Sec. 4 Election protests may be entertained only under the following conditions:

1) It shall be filed officially with the COMELEC within 10 days from election
2) It shall be under oath.
3) A filing fee of ten thousand pesos (P10,000.00) in cash and non refundable shall be paid to the PDA Treasurer to defray the initial cost of the protest and thereafter petitioner shall be billed not more than P50,000 of the bond. Protester/Complainant will deposit a consumable bond of P50,000 to defray for the expenses that shall be incurred in connection with the said protest. Unused bond shall be refunded to the complainant within one week. (As amended on April 30, 2008)

Sec. 5 Term of Office

The elective officers shall serve for a term of one (1) year, and/or until their successor shall have been elected and qualified.

Sec. 6 Installation of Officers

The incoming President of the Association and the newly elected national officers of the association shall be inducted into office during the annual convention.

Sec. 7 Vacancy

In the event the office of the President shall become vacant due to resignation, physical disability or other causes, the Executive Vice President shall succeed into the office of the President, and only for the unexpired portion of the latter’s term. After the Executive Vice President, the line of succession shall be the:
a) Executive Vice-President
b) VP North.
c) VP South
d) VP Visayas
e) VP Mindanao
f) Trustees with the highest number of votes
(As amended on April 30, 2008)

Sec. 8 Duties of the Officers

a) The President shall 1) address the opening session of the House of Delegates, 2) deliver an address at the inaugural meeting of the annual session next following his election as President-Elect, 3) sit as ex-officio member of the House of Delegates, 4) preside at all the meetings of the association and the Board of Trustees, 5) act as official representative of the Association in its contacts with the governmental agencies, civic, health, business, and other professional organizations for the purpose of advancing the policies and objectives of the Association, 6) to call special meeting of the House of Delegates and/or the Board of Trustees as provided for in Sec. 4, Art. VI of the Constitution; 7) to recommend to the Board of Trustees the appointments of Chairman and members of the COMELEC and their subsequent submission to the House of Delegates for confirmation; 8) to appoint Chairmen to the various standing committees of the Association; 9) to present his PDA Annual Report before the House of Delegates in session; 10) automatically assumes the Chairmanship and CEO of the Board of Trustees; and 11) to perform such other duties as may be provided for in the Constitution and By-Laws.

b) The President-Elect shall 1) succeed the incumbent president during the next fiscal year, 2) sit as member of the Board of Trustees, 3) assist the President when requested, 4) assume the position as General Chairman of the PDA Annual Convention, and 5) prepare and present to the Board and the House of Delegates the budget for the next fiscal year.

c) The Executive Vice President 1) succeeds the President when the latter’s position becomes vacant; and 2) presides over the meetings of the Board of Trustees when the President is absent; and 3) is an ex-officio member of the House of Delegates.

d) The Vice Presidents for Northern Luzon, Southern Luzon, for Visayas, and for Mindanao. The Area Vice Presidents: 1) assist the President of the Association in his respective region by encouraging active support of the PDA programs; 2) organize at least once a year regional meetings, seminars, conferences; 3) represent the President and the Association in his region in any local health and/or socio-civic undertakings; 4) represent the Chapters of his area in the meeting of the Board of Trustees; 5) serve as member of the Board of Trustees.

e) The Treasurer shall: 1) serve as the custodian of all monies, securities, and funds of the Association; 2) disburse funds of the Association according to the direction and disposition of the Board of Trustees; 3) deposit in a reputable bank and disburse the money of the Association as directed by the Board of Trustees; 4) sign the checks of the Association, together with the President to pay its obligations; 5) submit monthly financial reports to the members of the Board of Trustees, or any time when so requested; 6) submit the annual financial report of the PDA to the House of Delegates; 7) act as custodian of all properties of the Association; 8) to exercise voting power on financial matters during Board Meetings; 9) to be responsible to the membership on the custody and/or disbursements of funds of the Association. He shall post a bond in such amount as may be determined by the board.

f) The Auditor shall perform such duties necessary and expedient in auditing financial management and transactions such as, money, properties, securities, deeds and other assets of the Association. The Auditor shall perform the pre-auditing procedures, or pre-audit of disbursements of the Association. The Auditor shall submit an Auditor’s Report to the Board of Trustees every Board meeting. (As amended on April 30, 2008)

g) Each Board of Trustees shall chair at least one Standing Committee

ARTICLE XIX
THE COMELEC

Sec. 1 Composition

There shall be a constitutional body called the Commission on Elections (COMELEC) autonomous in nature composed of three (3) members approved by the Board of Trustees and confirmed by the House of Delegates. (As amended on April 30, 2008)

Sec 2 Qualifications of the Members of the Comelec

a) Must be of good moral character
b) Must be at least forty (40) years old
c) Must have ten (10) years of continuous membership with the Association immediately prior to his/her appointment
d) Must be an active PDA member. (As amended on April 30, 2008)

Sec. 3 Term of Office

a) The members of the Commission shall serve for three (3) years, except the first appointee, who shall be appointed as follows:

i. Chairman, to serve for one (1) year
ii. One member for two (2) years, and
iii. The third member for three (3) years

b) The president shall appoint the 3rd member before February during his term or any vacancy in the Comelec within 30 days and upon approval of the Board and confirmation of the House of Delegates

The term of the COMELEC’s 3rd member will end December 31st after serving as Chairman. In case of protest, the COMELEC’s term is automatically extended to an additional forty-five days provided that any protest should be resolved within the same period. (As amended on April 30, 2008)

Sec. 4 Duties

The Commission on Elections of the PDA, hygienists and technologists shall regulate and conduct the election of the officers of the Association, receive election protests, investigate, conduct hearings and make a final decision, settle matters of election protests and whose decision shall be final. (As amended on April 30, 2008)

ARTICLE XX
THE APPOINTIVE OFFICERS

Sec. 1 The appointive officers of the Association shall be the Executive Director, the Editors, the Public Relations Officer, the Protocol Officer, the Regional Coordinators and the members of the COMELEC. (As amended on April 30, 2008)

Sec. 2 Appointments made by the President enumerated in the preceding section are subject to the approval of the Board of Trustees.

Sec. 3 The duties of the appointive officers of the Association:

a) The Executive Director (a) Qualifications of the Executive Director: 1) he/she must be a baccalaureate degree holder; 2) he/she must have a managerial skill, In addition to the rights and duties ordinarily vested on the Secretary of a Corporation, and on the office of the Executive Director by provisions of this Constitution and By-laws, the Executive Director shall: 1) be the Secretary of the Board of Trustees; 2) keep the records of all minutes of the meetings of the Board of Trustees, and copies of the proceedings of the House of Delegates; 3) furnish the members of the Board copies of the minutes of its meetings; 4) keep a Registry or Book showing the names and addresses of the Chapter/Affiliate Organizations; their members and officers; and a roll of all the members of the Association; 5) keep his book and records open for examination at any reasonable time by the Board of Trustees or the duly authorized member thereof; or to persons expressly authorized by permission of the Board; 6) act as custodian of all records of the Association; 7) coordinate all the activities of all committees regarding their special assignments and systematize the correct preparation of reports, and 8) To submit to the House of Delegates not later than thirty days after the Board of Trustees acted for and in behalf of the House of Delegates in its ad interim capacity; perform such other duties as may be directed by the Board of Trustees.

b) The Regional Coordinators 1) act as representatives of the Association in promoting and maintaining good rapport between chapters, and chapters of his district with the Association; 2) furnish the Association information concerning the organization status of the chapters; 3) encourage active support for PDA Programs; 4) assist the Vice President in coordinating the Association’s programs of activities requiring implementation in the field; to advise the Vice President on the need of organizing new constituent chapters in his District.

c) The Editors: The Editors of their respective PDA publications shall organize their respective staff and shall furnish the Board the annual report of business operations; and perform such other duties as may be prescribed by the Board of Trustees (Note: There are at least three PDA publications the PDA Journal, the PDA Bulletin and an annual special edition of the convention program including a periodic newsletter of day to day convention activities.

d) The Public Relations Officer shall take charge of all public information and promotional activities of the Association through exposure in the Tri-Media which the Association may deem proper for the effective implementation of its aims and programs.

e) The Protocol Officer shall take charge of protocol and proper courtesy arrangements in all functions and activities of the Association, based on the PDA standing rules and guidelines.

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